Facility Coordinator

  • Portland, OR
  • Full Time
  • Operations
  • Entry Level

About Opal

At Opal, we believe enterprise software should be beautiful, simple and designed for the job at hand. The Opal platform empowers marketing teams to collaborate within a dedicated environment to plan, visualize and deploy campaigns across all marketing channels, reducing complexity and aligning teams for better marketing results.

Our team is deeply invested in encouraging a culture that promotes design thinking, collaboration and a passion for excellence. We work together as a team to revolutionize the modern marketing organization.

The Facility Coordinator is expected to be the professional lead to ensure the day-to-day operations of Opal.  The position includes handling and routing information requests, inventory management, ordering and stocking supplies, event support and overseeing the office space including site cleanliness.   A successful Facility Coordinator will work with the Operations Team to streamline office activities and flow, as well as support the daily functions of the office. If you are an enthusiastic, passionate and resourceful self-starter we look forward to hearing from you.

 

Responsibilities:

  • Monitor current inventory level of supplies, reorder as necessary to maintain adequate levels of supplies.
  • Maintain office cleanliness including front reception, common areas, conference rooms, storage areas, and kitchen.
  • Coordinate and schedule maintenance and cleaning activities to ensure facilities are clean and safe.
  • Work with Building Management to ensure all problems and requests with the office suite are addressed through to completion.
  • Negotiate and manage facility and external venue contracts.
  • Ensure that current records of all maintenance procedures are kept as required to meet all applicable codes and standards.
  • Oversee delivery and installation of equipment and furnishings.
  • Oversee building safety.  Responsible for development, implementation, and education of the disaster plan to all staff members. Assists with training staff in use of fire extinguishers and evacuation procedures.
  • Provide Event Support, including but not limited to assisting with conference planning; event setup, and assisting with catering
  • Implement tools and processes to increase operational efficiencies.
  • Coordinate hotel and travel for guests and candidates visiting the office.  

 

Skills:                                       

  • Demonstrated ability to work effectively with individuals from diverse communities and cultures.
  • Able to adapt your approach and demeanor to match shifting demands of different situations and leadership styles
  • Persistent in accomplishing objectives despite obstacles and setbacks
  • Effective at building strong customer relationships
  • A sound decision maker and able to operate effectively in ambiguous circumstances
  • A collaborative team member, skilled in working with various internal colleagues at all levels
  • Skilled at multi-tasking and planning of many activities and individuals

                                   

Benefits:

  • A full-time, salaried position
  • Full healthcare coverage (health, dental, vision, FSA)
  • Short-term disability insurance
  • Company stock options
  • Company-sponsored outreach & activity programs
  • 401K
  • A very inviting and supportive team — we pride ourselves on our culture

Opal is committed to creating an inclusive and diverse environment.  We believe a diverse workplace promotes innovation and enhances decision making.  We encourage applications from all qualified candidates and will consider all applicants without regard to race, color, religion, gender identity or expression, national origin, sexual orientation, disability, age, or veteran status.

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